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Timesaving Strategies as Proposal Deadline Looms (Nonprofit Edition)

Date : 2008-04-02

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Six Timesaving Strategies to Help You Beat the Clock

These six timesaving strategies can help you keep your sanity when a grant proposal deadline is looming.

•Read the Request for Proposal (RFP) thoroughly before you begin to write. Pay close attention to the problems or goals described by the funder and tailor your response accordingly.

•Organize your thoughts. With a deadline looming, it’s tempting to start writing

without taking the time to organize your thoughts. In the long run, however, you will waste time. Jot down ideas for each section or main idea.

•Organize your research. You will collect a great deal of data, from statistics that back up your needs statement to research about best practices you are proposing to implement. Organize this information so you can access it easily during the writing process. Set up a folder for each section and file pertinent information as you find it. When you write each section, you will have only one folder to go through to find the facts you need.

•Develop your timeline before you write the narrative. This forces you to work through the details of your program. This makes your narrative more compelling and ensures that key concepts are reflected in your proposal.

•Craft statements before you need them. While every grant proposal should be written to the specific RFP, you can save time by writing an organization description and needs statement ahead of time. Adapt it to fit the requirements and page constraints of the RFP.

•Create a master file for recurring information. Don’t waste time searching for staff titles and contact information each time you write a proposal. Set up a file with that information and keep it updated.

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